On this page you’ll find who does what before and during your leave of absence.

Roles and Responsibilities Before Your Leave

You

  • Determine your leave start and end dates.
  • Notify your manager about your leave.
  • Request a leave in myACI > My HR > Leave of Absence or submit a request for leave by calling the Associate Experience Center  at 888-255-2269, option 6.
  • Review the leave of absence packet sent from the Centralized Leave Team (CLT) to your home address within 5 days of your leave request.
  • If you are taking a medical leave for yourself, pregnancy/childbirth leave or care of a family member leave, submit a completed Certification of Healthcare Provider Form along with other requested documentation within 15 days from the date of the letter in your leave packet.

Your Manager

  • Plan’s the team’s work to accommodate your leave request.
  • Keeps the details of your leave confidential unless you provide permission for the team to know about your leave.

Albertsons Centralized Leave Team (CLT) Administrator

  • Opens a case for your leave request and records the details.
  • Mails the initial leave of absence packet containing FMLA rights and other forms.
  • Collects required documentation.
  • Informs your manager, Albertsons Benefits team and Albertsons Payroll Department of the status of your leave dates and any pay integration you requested on your leave of absence electronic request form.
  • Confirms eligibility for job-protected leaves.

Contact information for your CLT Administrator is included in the initial email that is sent to you after you initiate a leave of absence request. You can also call the Associate Experience Center (AEC) at 888-255-2269, option 6 to request the contact information for your CLT Administrator.

Roles and Responsibilities During Your Leave


You

  • If you are on a medical leave for yourself of pregnancy/childbirth leave, file a claim for short-term disability with The Hartford through The Hartford portal at The Hartford online claim portal, or call The Hartford at 855-532-7881.
  • If you are a union associate and you are not on Company-provided health and welfare benefits, contact your union trust for information on your responsibilities while on leave.
  • Apply for state disability and/or paid family/medical leave programs if you meet the eligibility requirements in the state where you work. Learn about the states that offer various programs. If you work in Hawaii, New Jersey or New York, you will apply for state benefits through The Hartford.
  • Send required documents as requested to the Centralized Leave Team (CLT) and/or The Hartford. The quickest and easiest way to submit your documentation is to upload via myACI > My HR > Leave of Absence. If you are unable to submit your documentation via myACI, you can email your form to leaveofabsence@albertsons.com or fax to 623-336-6305.
  • Pay for your Albertsons health and welfare benefits through paycheck deductions while you are receiving pay from Albertsons or by paying monthly invoices from HealthEquity during any unpaid portion of your leave.
  • If you are on a pregnancy/childbirth leave or bonding, adoption and foster care leave, add your new child to your Albertsons benefits coverage and provide supporting documentation confirming their eligibility for coverage as your dependent child. Follow the instructions here to submit your supporting documentation in myACI Benefits.

Albertsons Centralized Leave Team (CLT) Administrator

  • Tracks eligibility for job-protected leaves.

The Hartford

  • If your claim for short-term disability is approved, coordinates weekly short-term disability payments through Albertsons Payroll Department.
  • The Hartford also coordinates any state temporary disability insurance (TDI) benefits if your claim for state TDI benefits is approved if you work in Hawaii, New Jersey or New York.

Albertsons Payroll Department

  • Processes your weekly paycheck while you are receiving payments through The Hartford and/or available sick pay, vacation PTO, FTO or personal days/floating holidays.
  • Processes regular weekly benefit deductions as long as you are receiving a paycheck through Albertsons during your leave.

HealthEquity

If you are a union associate and you are not on Company-provided health and welfare benefits, contact your union trust for information on your responsibilities while on leave.

  • During any unpaid portion of your leave, HealthEquity will send you a letter with instructions on how to pay for your Albertsons health and welfare benefits on a monthly basis through HealthEquity until the end of your leave or until your benefits end at 26 or 52 weeks (whichever comes first).
  • Informs Albertsons if you make monthly benefits payments to maintain your benefits eligibility.
  • Informs Albertsons if you miss your monthly benefits payment following a specified grace period to cancel your benefits.

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