Paid Time Off (PTO) described here is available to non-union hourly associates in a corporate or division office.

Associates in stores, distribution centers and manufacturing plants will continue on their current vacation/PTO programs. Questions about current vacation/PTO programs should be referred to your local HR representative.

How PTO works

Eligible non-union hourly corporate and division office associates accrue (earn) PTO based on the hours worked each pay period (up to a maximum of 40) and the associate’s length of service with the Company. In addition, you accrue PTO while on PTO. The maximum annual amount of PTO you can accrue at any time is 216 hours (27 days). Your request to take PTO is subject to your manager’s approval who will consider business needs, departmental coverage, and your deliverables.

PTO can be used in hourly increments for any of the following reasons:

  • Vacation
  • Personal time
  • Celebrate a holiday the Company does not officially observe
  • When you are sick, injured or receiving medical care or treatment and you are out of sick time
  • When you are caring for a family member who is sick, injured or receiving medical care or treatment and you are out of sick time
  • To extend bereavement time off beyond five days
  • To get paid while on an approved unpaid leave of absence

Accruing PTO

New hires begin accruing PTO and can use PTO from date of hire. The amount of PTO a full-time hourly associate earns each year is shown in the table below.

Years of Service Annual PTO Accrual
0-4 96 hours (12 days)
5-9 136 hours (17 days)
10-14 160 hours (20 days)
15-19 176 hours (22 days)
20+ 216 hours (27 days)

You become eligible to earn additional PTO hours on your 5th, 10th, 15th and 20th work anniversary dates.

PTO accruals for part-time associates

Part-time associates working less than 40 hours per week earn PTO on a pro-rated basis. You must work a minimum of 15 hours in a week for the hours to be eligible to earn a PTO accrual. If you work less than 15 hours in a week, hours worked will not be eligible to earn a PTO accrual.

Joanne is a part-time non-union hourly associate working in the Portland, OR division office with two years of service. During the first four weeks in January 2022, Joanne’s weekly hours were 15 hours, 10 hours, 25 hours and 32 hours. During the time period, Joanne accrued 3.456 PTO hours.

  • 96 hours/50 weeks = 1.92 PTO hours accrued per week for a full-time associate
  • Week 1: 15 hours worked: 15/40 =0.375 X 1.92 = 0.72 PTO hours accrued
  • Week 2: 10 hours worked: 0 PTO hours accrued (Joanne worked less than 15 hours in week 2 so 0 PTO hours were accrued.)
  • Week 3: 25 hours worked: 25/40 = 0.625 X 1.92 = 1.2 PTO hours accrued
  • Week 4: 32 hours worked: 32/40 = 0.8 X 1.92 = 1.536 PTO hours accrued
  • Total PTO hours earned: 0.72 + 0 + 1.2 + 1.536 = 3.456 PTO hours accrued

PTO carryover limits

There are no changes to the PTO carryover limits in place prior to the harmonized PTO program which began on January 1, 2022.  Also in states that have a PTO accrual cap, there are no changes to the annual PTO accrual caps in place prior to January 1, 2022.

Requesting PTO

When requesting PTO, please give your manager as much notice as possible. All planned PTO is subject to manager approval. After notifying your manager, enter your request on myACI. Go to myACI > My HR > My Time Away > select “Request Absence.”

Borrowing PTO

If you do not have enough PTO hours earned to cover a request for time off, you may borrow up to 40 hours of PTO (or less if the number of PTO hours you will accrue between the date PTO is borrowed and the end of the accrual period in the current calendar year (mid-December) is less than 40 hours) with your manager’s approval. When you borrow PTO hours, you are borrowing from your future PTO accruals. Your accrued PTO will have a negative balance until the PTO hours you borrowed are paid off with future PTO accruals.

If you terminate employment with a negative PTO balance, the PTO hours must be paid back on your termination date.

PTO more information

For more information on PTO, refer to the Paid Time Off FAQs.