You become eligible to earn additional PTO hours on January 1 following your 5th, 10th, 15th and 20th work anniversary dates.
PTO accruals for part-time associates
Part-time associates working less than 40 hours per week earn PTO on a pro-rated basis. You must work a minimum of 15 hours in a week for the hours to be eligible to earn a PTO accrual. If you work less than 15 hours in a week, hours worked will not be eligible to earn a PTO accrual.
Joanne is a part-time non-union hourly associate working in the Portland, OR division office with two years of service. During the first four weeks in January 2022, Joanne’s weekly hours were 15 hours, 10 hours, 25 hours and 32 hours. During the time period, Joanne accrued 3.456 PTO hours.
- 96 hours/50 weeks = 1.92 PTO hours accrued per week for a full-time associate
- Week 1: 15 hours worked: 15/40 =0.375 X 1.92 = 0.72 PTO hours accrued
- Week 2: 10 hours worked: 0 PTO hours accrued (Joanne worked less than 15 hours in week 2 so 0 PTO hours were accrued.)
- Week 3: 25 hours worked: 25/40 = 0.625 X 1.92 = 1.2 PTO hours accrued
- Week 4: 32 hours worked: 32/40 = 0.8 X 1.92 = 1.536 PTO hours accrued
- Total PTO hours earned: 0.72 + 0 + 1.2 + 1.536 = 3.456 PTO hours accrued
PTO carryover limits
Beginning 01/01/2022, any accrued, unused vacation or banked PTO hours in 2021 will be carried over as your starting PTO balance up to the carryover limits in the current policy for non-union hourly associates working in a corporate or division office.
Beginning in 01/01/2023, the carryover limit is 40 hours from prior year unless otherwise provided by state law. In states, like CA, the accrual will be capped at 1.5x the annual PTO accrual.
EXAMPLE: PTO carryover limit reached (non-CA associate)
Click on the thumbnail image below to see an example of how unused vacation or PTO will carry over as your starting balance in the new harmonized PTO on 01/01/22 and on 01/01/2023.
EXAMPLE: PTO annual accrual limit reached (CA associate)
Click on the thumbnail image below to see an example of how PTO accruals for a non-union California hourly associate in a corporate or division office will stop once you reach 1.5 times your annual PTO accrual rate.
When requesting PTO, please give your manager as much notice as possible. All planned PTO is subject to manager approval. After notifying your manager, enter your request on myACI. Go to myACI > My HR > My Time Away > select “Request Absence.”
If you do not have enough PTO hours earned to cover a request for time off, you may borrow up to 40 hours of PTO. If you terminate employment with a negative PTO balance, the PTO hours must be paid back on your termination date.
PTO more information
For more information on PTO, refer to the Time Off FAQs.